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How do I map the QuickBooks inventory site?

You need to map an inventory site

Problem

You are unable to map the inventory site field in QuickBooks.

Description

On a QuickBooks sale, QuickBooks says unspecified site in the site drop down:

Solutions(s)

Map an inventory site using a setting or a rule

You are sending no value to the site field. You can enter a default site and use a rule. You could say if the order tag is Boston, then map Boston as the site.

Permissions

Connex will only sync a site, if it already exists. If you mapped the field and you are syncing as a non-admin, ensure you have the proper permissions:

  1. In QuickBooks, go to company > users > set up users and role.
  2. Locate the role for the user that is signed into QuickBooks.
  3. Go to lists > inventory site site.
  4. Click full:

SiteRolePermissions

Ensure the inventory site in QuickBooks that you mapped exists

If you added a rule, to go the rules engine. Ensure the rule maps to a site that exists. In this example, the rule maps the site to Amazon FBA and the site Amazon FBA is missing from QuickBooks:

What fields can I compare?

Here are some possibilities:

  • You can say if the order has tag A, then map tag A to QuickBooks. 
  • You could say if Shopify SKU is ABC, then map warehouse A to QuickBooks.
  • If product SKU contains a phrase, then map warehouse A to QuickBooks.
  • If order number has a prefix, then map warehouse A to QuickBooks.